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Keyboard shortcut of the week: search and find
Pressing F3 opens search dialogs in many other programs as well: in Internet Explorer it opens (and closes) the vertical search bar; in MS Outlook it opens up the 'Advanced Find' dialog. Try pressing F3 when using applications that have some sort of search facility.
In a similar vein, you can open up the find facility in many applications by holding down the Control ('Ctrl') key and pressing F. To explain the difference between search and find, consider that you will search for a web page and when you have opened it you can find text within it. In MS Word Ctrl + F opens the 'Find and Replace' dialog. As with F3, try it out in any program that has a find facility.
Of course some programmers use slightly different standards. For example in Firefox both F3 and Ctrl + F open the find word dialog at the bottom of the screen.
Happy hunting.
Word to the wise: webmail woes
If you send yourself a document that you are working on, to continue working on it on another PC, remember to save the attached document onto that machine before you start to make changes to it. It is easy to forget this, open the document and start making changes. If you then hit the save icon it will not always save and when you then close whatever program you are editing the document in, your changes will be lost. This is particularly the case for documents accessed via webmail. If you remember to 'Save as' rather than just 'Save' you will be OK, because it will prompt you for a name and location where you wish to save it. Nevertheless, it is better to get into the good habit of copying the document you attached to the email onto the PC before you expend effort making alterations.
Keyboard shortcut of the week: email name look-up
Let us assume you are looking for a 'Thomas Jones', you can type 'tho jo' in the 'To..' field of a new email and hold down the Alt key and press K. Your email program will then either put the right address into the 'To..' field or it will present you with a list of matches, for example, there may be a 'Thomas Johnson' in your address book too, in which case both will be listed. Highlight the one you want in the list and click 'OK'.
As I mentioned, this shortcut works on Outlook Web Access if you access it using Internet Explorer. In order to see the list of matching names you may have to disable pop-ups for that site. To do so click on the yellow bar at the top of the new email page if it appears and set IE to always allow pop-ups from that page.
If you open Outlook Web Access using Firefox or another web browser you can use the same feature by clicking on the 'Check Names' button (pictured). This will then add the text you typed to the list in red, click on this to see the list of matches. Again, pop-up blocking may have to be disabled for that page.This technique also works with the other address fields: 'CC' and 'BCC'.
How To Send Email To Undisclosed Recipients or Hide Email Addresses
Functions of email fields
To: Shows recipients of the email you send.
Cc: Means carbon copy of the email you sent in the To field. Copy can be to yourself or someone else email. It is just for record.
Bcc: Means Blind carbon copy and therefore only you and the Bcc email recipient specified will know since the email address is automatically deleted on delivery.
How To Send to Undisclosed/hide recipients
1. Create / compose a new message in your email client account.
2. Insert "Undisclosed Recipients" in the To: field, followed by your email address in "<,>" braces. You can also leave it blank.
*
o The To: field should look like: "Undisclosed Recipients
o If you send emails to undisclosed recipients frequently, you can add your own email address to your address book with "Undisclosed" as the first and "recipients" as the last name without the quotes. Instead of filling in the To: field manually, you can then use the address book entry.
3.Put all the recipients' email addresses in the Bcc: field, separated by commas. You will first need to select show Bcc,if the field is hidden.
*
o The Bcc: field could look something like: "my.first.friend@example.net, my_second_friend@example.net, stillanotherfriend@example.com".
4.Finish Composing your message.
5.Send it.
6. To: now read "Undisclosed Recipients" or blank if To: was left blank
How To Find a Lost Email in Outlook 2003 (or higher)
To have HTML display correctly, users can:
* Change their automatic download settings
* Add sender to your address book
* Add your email or domain to their approved sender list
To change settings:
1. Right click on a non-displaying image in an HTML email
2. Choose "Change automatic download settings" option
3. When the popup comes up, uncheck the first box in the list that says "don’t download pictures or other HTML content automatically
4. Click "OK"
To add sender to address book:
1. Open the email
2. Right click on the from address
3. Choose "Add to contacts" option
To add domain to safe sender list:
1. Right click on a non-displaying image in an HTML email
2. Choose "Add the domain to the safe sender list" option
How To Find a Lost Hotmail Email and Put It In Hotmail Inbox
Entering the email contact in the address book or contacts no longer whitelists the sender
To ensure messages from specific email addresses are not sent to your Junk Email folder, you can do one of two things:
1. Check the "Junk" folder if you do not see the senders name in your inbox
2. Click the "Mark as safe" link
3. Add senders email to your Safe List
Mark Sender as Safe
Attachments, pictures, and links in this message have been blocked for your safety. Show content
Sender1 name sender1@hotmail.com – sender1 name
From: senders email “sender1@hotmail.com” You may not know this sender. Mark as safe | Mark as unsafe
Sent: Thu 6/14/07 12:00 AM
Reply-to: sender1@hotmail.com
1. Click "Show content" to view the body of the email if it contains images and HTML
2. Click "Mark as safe"
3. sender1 will now be added to your list of "Safe senders"
Manually Add to Safe List
1. Click "Options" in the upper right corner of your Hotmail screen
2. In the Body of the page under "Junk e-mail" click the link "Safe and blocked senders"
3. Click the link "Safe senders"
4. Enter the email address "sender1@hotmail.com "
5. Click "Add to list"
How To Find a Lost Gmail Email and Put It In Gmail Inbox
Since your ISP/email client probably uses some type of spam filter we ask that you add us to your trusted list of senders, contacts or address book. All also known as whitelisting
Click the link to your ISP or email client to Whitelist a sender, from: sender email/site.
To make sure email gets delivered to your inbox, you must add the email address sender email address to your contacts list.
If you haven't received your email, please follow the steps below:
.
1. Click the drop down arrow next to "Reply" in the upper right side of your inbox screen.
2. Click the "Add sender email or website to Contacts List" from the list that appears.
3. You will now see sender email/site appear under the link "Contacts" on the left side of the page.
4. Click the link "Contacts" and the in the "Search Contacts" form field.
5. Now you can select to move the sender email address to a contact list of choice and edit any details.
How To Find a Lost Yahoo Email and Put It In Yahoo! Mail Inbox
If you’re not receiving email you are expecting, there are two things you can do:
1. Use the "Not Spam" button in your Bulk folder.
2. Create a filter to automatically send email from certain domains to your Inbox. This is the only way to really ensure delivery.
Report as "Not Spam"
1. - Check your Yahoo! Bulk folder
2. - If you see the email from the sender, highlight it and click "Not Spam"
3. - This does not guarantee that your mail will be delivered in the future, but it does help.
Create a Filter
1. Click "Options" in the top right navigation bar
2. Select "Mail Options" from the list that drops down
3. Choose "Filters" located on the left side of the page
4. Click the "Add" button on the Filters page
5. Choose the field you want to match in the incoming message. For example, "header" or "to".
6. Choose the criterion by which you want a match to be made, such as "contains"
7. Enter the text string to compare. For example: from Mysender1
8. Choose the destination folder to which you would like the message delivered. For example: Inbox
How to stop Spam email and junk mail problem
By mistake, important mail also gets deleted at times. Many people use email programs with a spam filter, but this is not 100% accurate. While it is not possible to totally eliminate spam email, you can keep junk emails manageable.
How to Fix it
1. Use different email ids for different uses. With people you know very well, you can give your main email id, for business purposes, you can create a separate id.
2. Sometimes your computer may be infected by malware like a Virus, trojan or spyware. Whenever you are connected to the internet, thousands of emails may be automatically sent without your knowledge.
keep your computer virus free and download free antivirus protection software
remove spyware, trojans from your PC, Free spyware remover
Sometimes, your PC may not have any viruses or spyware. But if a friends computer is infected and your email id is in the address book, you will receive junk mail.
3. When you join any forum, mailing list or post on a message board, create a temporary free email id at yahoo, hotmail, rediffmail or other free email service. Many mailing list owners may resell your email id. Bots crawl message boards, gathering emails. If you receive too much spam, you can simply stop using the email id.
4. Remove your email id from your website. For contacting you, visitors to your website can use the contact form on the website. Also use a private who is service as far as possible for domain registration services.
5. Use a spam filtering software or email report spam option to separate out junk mail, but ensure that you have final control over the emails which are deleted. Most spam filters mark messages as spam based on certain words which are commonly used by spammers.
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How To Find IP Address of your Gtalk or Chat friends via Email
Here we use this same technique to find the I.P address of your friend's computer. Just follow these simple steps.
1) Go to SpyPig.com
2) Enter your email address. [address which is used to notify you when your message has been read]
3) Enter your message title. [for eg. your friends name]
4) Select your tracking image.
You can select the white background picture so that your friends doesn't know that you are tracking him. [you can also upload your own images as well but needs registration]
5) Number of notifications to receive.
Select this according to your wish. [10 recommended]
6) Click the Activate button. Once the image is generated, you have 60 seconds to copy paste the same in your email and send the email. If you are using Firefox then click and drag the tracking image and drop it into your email. Don't use your right-mouse click to copy the image.
7) Once you have copied the image in the email, send it within 60 seconds so that you itself is not tracked.
Problem with this image tracking service is that if your friend is using Gmail, then he will have to click “Display images below” button for your tracking code to work properly. So make sure you are sending him some sort of images or e-cards so that he needs to click that button to read your mail.
When your friend reads the email, you will receive a notification from spypig about the time when it is read and also your friends IP address :).
Feel free to post comment. :)
How To Destruct Or Delete Emails From Recipients Inbox
For me the most most important advantage of using BigString is its superb auto-destruct function. At times I’d want a particular mail to be read and deleted immediately after the first read – BigString gives me that option. In fact I can set how many times the mail be read before it’s deleted from the recipients mail box.
Other feature I love is the restriction on content copying and downloading image attachments. Being a photographer, I do not like the fact that potential clients will be able use the sample images I send for their use. BigString restricts this.
BigString has introduced the users to the next level of communication via mail servers. With this web application, you can easily track if your messages have been read by the addressed users or not, without uploading any other application like Readnotify.com. It adopts stringent rules to ensure the security of the sensitive data like passwords sent across to your friend or colleague via email. On sending such private and sensitive data, the intended user can only read it through a special designed SSL encrypted web page.
You can frequently change the templates and send across the messages in innovate ways. With this application you can highlight the key words in the mail which helps the receiver to comprehend your mail fast. BigString is equipped with spam filters which keeps your inbox clean and away from useless emails. You also have the facility to record and send across a video along with your email.
Further to organize the mails in your inbox, you can customize labels, folders or flag messages. Once you get the hang of the various key board shortcuts, the operation of the interface of this application becomes quite fast and easy.
Some of the great features include:
- Self-Destructing Email
- Recallable/Erasable Email
- Non-Forwardable Email
- Non-Printable/Savable Email
- Advanced Email Tracking
- Masquerading
- All the storage you need
- Secure Email
- Video Email
- Large Attachment Capacity
- Automatic Message Highlighting
- Advanced Spam and Virus Filtering
- Advanced Message Sorting
- Fun Email Effects
How to Enable Hotmail POP3 access in your Country
Go to Options>More Options in Hotmail, Select View and edit your personal information in your account and click on Registered Information. Edit those information so that they are in a country that currently supports Hotmail POP3. You can later change it back if POP3 support is added for your country as well. When you set up Hotmail in the e-mail program on your PC or mobile, you may be asked for the following information: POP server: pop3.live.com (Port 995) POP SSL required? Yes User name: Your Windows Live ID, for example yourname@hotmail.com Password: The password you usually use to sign in to Hotmail or Windows Live SMTP server: smtp.live.com (Port 25) Authentication required? Yes (this matches your POP username and password) TLS/SSL required? Yes
